Registration Terms & Conditions

RSA Conference™ 2023 (“RSA Conference”) will take place at the Moscone Center in San Francisco, California (the “Venue”) on April 24-27. By registering for RSA Conference, you agree to the following terms and conditions.

MODIFICATION TO THESE TERMS

RSA Conference LLC (“RSAC”) reserves the right to update and change any part or all these Registration Terms and Conditions at any time without notifying you first. If any changes to these Registration Terms and Conditions have a material effect on the privacy of individuals, RSAC will follow applicable privacy regulation obligations. If RSAC updates or changes these Registration Terms and Conditions, the updated Registration Terms and Conditions will be posted on the RSA Conference website. By registering for RSA Conference, you hereby consent to these Registration Terms and Conditions and agree to be bound by them.

REGISTRATION AND PAYMENT

Attendees must be at least 18 years of age to attend RSA Conference and all related events, including evening events. RSAC, where applicable, provides technology and/or event related services in accordance with all applicable laws within the United States and in other jurisdictions where it conducts business. As such, RSAC may prohibit an individual from a restricted country or territory from RSA Conference registration. All decisions are in RSAC’s sole discretion and shall be considered final.

The registration fees for RSA Conference passes are:

REGISTRATION PASS TYPE  EARLY BIRD
(until January 6, 2023) 
DISCOUNT
(January 7, 2023 thru
March 24, 2023) 
STANDARD
(March 25, 2023 thru
April 21, 2023)
ONSITE PURCHASE
(commencing April 22, 2023)
 Full Conference Pass  $1845  $2045  $2645  $2945
 Full Conference Student/Faculty Pass  $725  $800  $875  $950
 Full Conference One Day Pass  $1045  $1235  $1485  $1670
 Full Conference Group (5-14 attendees) Discount Purchase  $1745  $1945  $2545  $2845
 Full Conference Group (15-24 attendees) Discount Purchase  $1645  $1845  $2445  $2745
 Full Conference Group (25 more attendees) Discount Purchase  $1595  $1795  $2395  $2695
 Expo Plus Pass  $250  $295  $395  $495
 Expo  $50  $50  $50 On Demand
 On Demand $395 $495 $595 $795

Payment by bank transfer or by check can be made through March 24, 2023.
After March 24, 2023, all payment must be made by credit card.

If you are paying by check, the envelope must be postmarked by the corresponding discount deadline date to receive the discount pricing. A purchase order is not an accepted form of payment. If you arrive at RSA Conference with a balance due, you will be required to pay the full onsite price for the registration pass type selected. If you have an On Demand pass and there is a balance due on the first day of the Conference, your login credentials will be blocked until the balance is paid.

DISCOUNTS

Only ONE (1) discount may be applied to each registration pass. Under no circumstances can any discounts be combined. Your fees must be paid in full before the respective Early Bird, Discount, or Standard deadlines in order to receive the pricing for those discounts. 

Retroactive application of discount codes is not allowed. Requests for any exception must be made in writing to RSAC at rsac.registration.help@info.rsaconference.com. All decisions are in RSAC’s sole discretion and shall be considered final.   

GROUP DISCOUNTS

If you purchase:

  1. Five to fourteen (5-14) Full Conference Passes at the same time, you will automatically receive a $100 discount per attendee registration;
  2. Fifteen to twenty-four (15-24) Full Conference Passes at the same time, you will automatically receive a $200 discount per attendee registration;
  3. Twenty-five or more (25+) Full Conference Passes at the same time, you will automatically receive a $250 discount per attendee registration. 

To receive the Group Discount, you will be required to purchase all the Full Conference Passes using one (1) credit card in a single transaction. At the time of purchase, you will be sent, via email, a code (“Registration Code”) unique to your company that you can distribute to the individuals in your group. Each individual will be required to enter this group Registration Code as they begin their registration process. 

FULL CONFERENCE STUDENT/FACULTY DISCOUNT

To qualify for the Full Conference Student/Faculty Discount, proof of your student/faculty standing will be required during RSA Conference registration check-in. Students must bring a copy of their current class schedule showing enrollment in a minimum of twelve (12) units or credits and a valid student ID. Students must also be at least 18 years old at the time of attendance. Full-time faculty (defined as instructors/teachers/professors at an accredited university or college) must provide a valid university or college photo ID or official letter from the faculty’s institution verifying faculty status.

Failure to produce proof of student/faculty status will result in a charge of the Onsite Full Conference Pass registration fee of $2945.

FULL CONFERENCE GOVERNMENT DISCOUNT

Current full-time employees of U.S. federal, state, or local government agencies and current full-time employees of international government agencies will receive $250 off their Full Conference Pass registration fees. To qualify for the discount, you must show a current, valid government identification card during RSA Conference registration check-in. If you are unable to provide valid ID, you will be charged the Onsite Full Conference Pass registration fee of $2945. 

Accepted government identification includes:

  • Government-issued Visa, MasterCard, or American Express
  • Government-issued picture ID
  • Military picture ID
  • Federally Funded Research Development Corp (FFRDC) ID

Government contractors, including contractors working on government “Cost Reimbursable Contracts”, are not eligible for the government discount.

CANCELLATION, CHANGE, AND REFUND POLICY

If you have registered and can no longer attend RSA Conference, you may cancel your registration or change your Full Conference pass to an On Demand pass by providing written notice to RSAC at rsac.registration.help@info.rsaconference.com. RSAC’s refund policy is:

  • Cancellation before January 6, 2023: Full refund of registration fee (less a one-time $25 administration fee)
  • Cancellation between January 6, 2023 and March 24, 2023: 50% refund of registration fee
  • Changing from a Full Conference Pass to an On Demand Pass prior to March 24, 2023: Full refund of the difference in price between a Full Conference and an On Demand Pass
  • Cancellation or change after March 24, 2023: There are no refunds. If you have extenuating circumstances, please reach out with an email to: rsac.registration.help@info.rsaconference.com and requests will be evaluated on a case-by-case basis.
  • Event tickets for the Welcome Reception are non-refundable

If you cancel or change your registration in accordance with these terms and are allowed a refund, RSAC will refund any applicable fees within sixty (60) days after receipt of the cancellation or change notice. NOTE: If you do not attend RSA Conference and did not cancel or change your registration but have paid your registration fee, you will not be refunded.

Please remember that canceling or changing your registration will not automatically cancel any hotel and travel arrangements you made. You are solely responsible for canceling your own hotel and travel reservations. RSAC takes no responsibility for any damages, costs, or losses should you cancel or change your registration or if RSA Conference is cancelled or postponed.

RSAC may cancel your registration at any time for convenience. Upon such cancellation for convenience by RSAC, RSAC shall refund any fees previously paid.

ATTENDEE SUBSTITUTION POLICY

Requests for attendee substitutions must be made in writing by the original registrant to rsac.registration.help@info.rsaconference.com. Please note:

  • The substituted individual must be from the same organization as the original registrant.
  • A maximum of one (1) substitution per original registrant is allowed.
  • There will be a $25 processing fee for any substitution.

VISA REQUIREMENTS/INVITATION LETTER

It is your sole responsibility to take care of visa requirements. If you require an entry visa, you must allow sufficient time for the visa application procedure. Your registration details may be shared by RSAC with the immigration authorities to assist in the process. However, RSAC will not contact embassies and consulates on your behalf.

To receive an invitation letter for RSA Conference, you must first register and pay the registration fees in full. You will have the option to request an invitation letter during the registration process. Also note that invitation letters will only be issued to Full Conference Pass attendees and to exhibitors.

If you are not granted a visa, your registration fees or exhibitor fees will be reimbursed (less a $25 administrative fee) only if you provide rsac.registration.help@info.rsaconference.com with an official document from local immigration authorities, showing the visa rejection and that the application was made at least one month (no later than March 24, 2023) before RSA Conference.

HEALTH AND SAFETY INFORMATION

You agree that you have read and understand the information outlined on the RSA Conference 2023 Health & Safety Hub regarding the latest COVID-19 vaccination, testing, and mask requirements to attend RSA Conference in person. You understand this information can change at any time.

ASSUMPTION OF RISK, RELEASE, HOLD HARMLESS

You understand that participation in events and travel to and around San Francisco will increase your risk of, exposure to, and contraction of, communicable diseases, bacteria, agents, and viruses such as COVID-19. Regarding COVID-19, you acknowledge and understand that COVID-19 is a highly contagious and dangerous disease that spreads easily through person-to-person contact. You further acknowledge and accept that participating in RSA Conference carries with it certain inherent risks that cannot be eliminated regardless of the care taken to avoid such risks, that there is presently no known way to provide complete protection from the virus, and that you could contract COVID-19 even though RSA Conference has taken reasonable steps to prevent the risk of transmission of COVID-19. By participating in RSA Conference, you assume these risks and agree to release and hold harmless RSA Conference and the Venue, and their respective employees, agents, subcontractors, and representatives from any damages, losses, injuries, liabilities, claims, and expenses arising from the contraction or spread of communicable diseases, bacteria, agents, and viruses such as COVID-19, due to your travel to, from, or participation in any aspect of RSA Conference. This obligation is binding on you and on your successors and heirs.

ADMITTANCE

In its sole discretion and without refund or liability, RSAC reserves the right to refuse admittance to or expel from RSA Conference anyone that it determines is behaving in a manner that could be disruptive to RSA Conference or any other attendee.

CREDENTIAL/BADGE CONTROL

A government issued photo ID is required to collect RSA Conference credentials/badges. Photocopies and electronic copies are not considered an acceptable form of ID. RSA Conference-issued credentials are the sole property of RSAC and must be surrendered upon demand to RSAC and/or its representatives or agents. 

While onsite at RSA Conference or designated off-site activities, RSA Conference-issued credentials must be prominently displayed. Badge swapping and/or sharing is strictly prohibited. Any attendee found using another attendee’s badge or loaning out their badge to another individual will have the badge confiscated and will be removed from the premises, with the other individual, without refund.

False certification of an individual as an exhibitor’s representative, misuse of an exhibitor’s badge, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibit floor (“Expo”), will be just cause for expelling the exhibitor and the representative(s) from the Expo and/or banning them from future entrance into the Expo. This would also warrant the removal of the exhibitor’s booth from the Expo without obligation on the part of RSAC to refund any fees. The exhibitor, his/her employees and agents, and anyone claiming to be in the Expo through the exhibitor, waives any rights or claims for damages arising out of the enforcement of this rule.

For all On Demand Pass holders, login credential swapping and/or sharing is strictly prohibited. Any attendee suspected of or found using another attendee’s login credentials or loaning out their credentials to another individual will have their credentials revoked without refund.

SOLICITING DURING THE CONFERENCE

Suitcasing, outboarding guerilla marketing, or similar marketing tactics are prohibited at RSA Conference. RSAC reserves the right in its sole discretion to remove any individual from RSA Conference who is reported to be soliciting during RSA Conference and who is not an RSA Conference sponsor or exhibitor. RSAC encourages attendees to support the paid sponsors and exhibitors who, in turn, are supporting the industry and not to listen to a sales pitch from a non-sponsor or non-exhibitor.

DRONES

The use of drones/unmanned aerial vehicles (“UAV”) is strictly prohibited at all times throughout the entire Venue and the adjacent areas outside of the Venue. UAV’s are devices that are used or intended to be used for flight in the air with no onboard pilot (either controlled manually or through an autopilot using a data link to connect the pilot to the UAV). 

UNAUTHORIZED INTERCEPTION OF DIGITAL DATA

Any unauthorized effort to intercept digital data is strictly prohibited, such as:

  • Collecting electronically transmitted data without consent of the owner of that data, or
  • Collecting electronically transmitted data with consent of the data owner, but under fictitious pretenses.

This includes but is not limited to the following technologies used when collecting data under deceptive or nonconsensual means:

  • RFID/radio-frequency identification
  • NFC/Near-field communication
  • Bluetooth wireless technology
  • Wi-Fi technology

PRIVACY

For information about RSAC’s privacy policy, see https://www.rsaconference.com/privacy.

SHARING YOUR CONTACT DATA WHEN SCANNING YOUR BADGE

You may be asked to scan your badge when attending association partner seminars, sponsored sessions (Partner Perspectives or In Person Session Briefings held in the Expo Briefing Centers or Early Stage Expo area) or when visiting exhibitor and/or sponsor booths for the purposes of conducting business and marketing communications regarding their own products or services.

If you agree to have your badge scanned, you are consenting to allow RSAC and its representatives and agents to share your contact data with such association partners, exhibitors or sponsors. You will be subject to such third party’s communications and privacy practices. If you wish to opt-out or exercise any applicable privacy rights you may have regarding these third-party communications, please exercise those rights directly with those third parties. Note that scanning your badge is optional and you may refuse.

With respect to Session Rooms, you acknowledge that scanning your badge is required in order to use the “reserve a seat” option and you consent to RSAC and its representatives and agents using your contact data so you can receive a session entry in the session attendance report. 

PHOTOGRAPHY, AUDIO, AND VIDEO RECORDING

RSA Conference is held in a public space, therefore RSAC does not prohibit attendees, exhibitors, sponsors, news organizations, or other companies from photographing RSA Conference activities. You may be photographed or videotaped while attending the event. You agree and accept that such photographs or videos of you may be used for future RSA Conference marketing materials. No remuneration will be provided for use of your image.

Video and audio recording of RSAC content is strictly prohibited unless you have obtained express written consent from RSAC.

Recording Disclaimer for On Demand Pass attendees: By participating digitally, you agree and consent to allow RSAC, its affiliates, agents, and licensees to record your avatar, likeness, voice, and/or username and to own, license, assign, and use the same (or any portion) in the production, exhibition, and promotion of future events and RSAC products and services without compensation, in any media, and on any platform now known or hereafter devised throughout the universe in perpetuity. You waive the right to bring action of any kind in law or equity against RSAC.

OTHER DATA SHARING

By attending on demand Partner Perspectives track sessions or on demand Sponsor Briefings, you consent to RSAC sharing your contact data with the sponsors of those sessions. By purchasing a tutorial or training package, you also consent to RSAC sharing your contact data with the sponsor hosting the tutorial or training that you choose to attend. By using a discount or comp code provided by a sponsor or exhibitor, you consent to RSAC sharing your contact data with that sponsor or exhibitor. You will then be subject to the communications and privacy policies of that entity and should opt-out with them directly.

In order to receive continuing education credits, you consent to have RSAC share certain personal information with participating association partners for the purpose of completing the mandatory authority (e.g., member number and/or portal email address).

You also consent to RSAC using your contact data (first and last name) for “Call for Speaker” purposes. You may be nominated by a third party as a speaker for a future RSAC event through RSAC’s website. RSAC will contact you about participating, which you can decline.

CODE OF CONDUCT

You must adhere to RSAC’s Code of Conduct available at https://www.rsaconference.com/about/code-of-conduct. RSAC will enforce this code and expects cooperation from all RSA Conference participants (e.g., attendees, speakers, media, sponsors, volunteers) to help promote a safe and enjoyable RSA Conference experience for everyone.

The views expressed by any RSA Conference attendee, speaker, exhibitor, or sponsor are not necessarily those of RSAC. All RSA Conference attendees, speakers, exhibitors, and sponsors are solely responsible for the content of any and all individual or presentations, marketing collateral, advertising, and online Web content.

FORCE MAJEURE

RSAC shall not be held responsible for any delay or failure in performance of its obligations hereunder to the extent such delay or failure is caused by fire, flood, strike, civil, governmental, or military authority, acts of God, acts of terrorism, acts of war, pandemic, contagions, health crises, travel restrictions, epidemics, the availability of the Venue (if applicable), or other similar causes beyond its reasonable control and without the fault or negligence of RSAC or its subcontractors such as power grid failures, internet outages, cyber warfare, cyber-attacks, ransomware attacks, cyber sabotage, civil war, sabotage or piracy. RSAC does not accept any liability on account of unavailability, interruptions, errors, or viruses, or harmful components. For one or more of such reasons, RSAC may postpone, reschedule, or cancel RSA Conference without liability on the part of RSAC. In the event RSA Conference cannot be held or is postponed pursuant to this section, RSAC shall not be liable to attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses. RSA Conference Organizer will review refund and/or fee transfer requests, submitted in writing, for approval on a situational basis.

 

Updated December 2, 2022